# Guides Sharing > **Source**: [Wiki](https://help.trainn.co/14DHYVIFSSU-guides-sharing) > >

Learn how to distribute your guides with Trainn- organize as collections, embedd in your website, share as links, repurpose as courses for your acadmey and much more.

## Browse Collection 1. [ How to Start Guide Discussions?](https://help.trainn.co/14DHYVIFSSU-guides-sharing/2z4AvpPq0oU-how-to-start-guide-discussions.md) (Video) 2. [4 ways to share guides](https://help.trainn.co/14DHYVIFSSU-guides-sharing/k3Hb2bf446c-4-ways-to-share-guides.md) (Video) 3. [How to Enable Learners to Comment on Guides?](https://help.trainn.co/14DHYVIFSSU-guides-sharing/0WPO87GI9bA-how-to-enable-learners-to-comment-on-guides.md) (Video) 4. [Organize content into collections](https://help.trainn.co/14DHYVIFSSU-guides-sharing/f3YVUFNZdMU-organize-content-into-collections.md) (Video) 5. [Set Guide Default View ](https://help.trainn.co/14DHYVIFSSU-guides-sharing/wUMcR2JP9M8-set-guide-default-view.md) (Guide) 6. [How to Share a Guide as Markdown Form? ](https://help.trainn.co/14DHYVIFSSU-guides-sharing/ou6wxJ7XXwM-how-to-share-a-guide-as-markdown-form.md) (Guide) 7. [How to Share a Guide in the Assessment Form?](https://help.trainn.co/14DHYVIFSSU-guides-sharing/ME5B8RCqggU-how-to-share-a-guide-in-the-assessment-form.md) (Guide) 8. [How to Embed a Guide? ](https://help.trainn.co/14DHYVIFSSU-guides-sharing/BcM2DUecnI4-how-to-embed-a-guide.md) (Guide) 9. [How to Share Guide Links?](https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links.md) (Video) --- # VIDEO: How to Share Guide Links? ## METADATA - id: PbQPaXURJvdPso8PbolA9g - type: video - source: Wiki - content_url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links - collection_url: https://help.trainn.co/14DHYVIFSSU-guides-sharing ## TRANSCRIPT - time: 00:00 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=0 text: In this video, let's see how to share a guide links and control their privacy settings. - time: 00:05 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=5 text: The quickest way to share a link is to click "Copy Share Link" and directly paste it where you want to share the - time: 00:11 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=11 text: guide. To control who can access the sharing links, then go to "Share & export option". - time: 00:20 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=20 text: Now, click on the dropdown under privacy settings, to configure the sharing links. You have three options to - time: 00:25 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=25 text: choose. - time: 00:27 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=27 text: Number one, if you want your guide to be accessible with anyone with the link, then select "anyone with the link can - time: 00:33 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=33 text: view. - time: 00:35 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=35 text: Number two - If you prefer to provide access only to specific learners, select "Only people with access can - time: 00:41 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=41 text: view. - time: 00:43 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=43 text: Here, you can enter your existing learner's or learner groups' name. - time: 00:47 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=47 text: If the learner option is unavailable in your plan, click on "add learner via email" to add learners by entering - time: 00:53 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=53 text: their email address and copy the link to share with learners. Third, if you need to revoke the access to previously - time: 01:00 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=60 text: shared links, then select "disable external sharing". - time: 01:03 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=63 text: This will block access, but without deleting the video from the platform. This link gets updated based on privacy settings - time: 01:09 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=69 text: configured. To know more about guide's share links, then refer the description below. - time: 01:14 url: https://help.trainn.co/14DHYVIFSSU-guides-sharing/U6HyUkQiyW4-how-to-share-guide-links?start_time=74 text: Thanks for watching. ## SUMMARY ## **How to Share Guide Links? ** Trainn makes it easy to share your guides using simple, customizable links. Whether you're sharing guides with learners, you have control over who can view it through these shareable links.  You can customize these links :  - To allow anyone with the link to view the guide - Restrict guide access to specific learners or learner groups - Revoke the guide access anytime This flexibility helps the guides to reach the right learner without downloading or uploading anything extra.  The changes that are made in the privacy settings will also affect any embedded guides. ### **Default Link Sharing ** The instant way to share your guides in Trainn is using the **Copy Share link.** This link automatically adapts to your current **privacy settings** , eliminating the need to navigate to settings each time you want to share. > **Note:** By default, this creates a public access link that allows anyone with the link to view your guide. **Step** 1. Click on **Copy Shareable Link** on the top right side of the guide published page, the link will automatically be copied to the clipboard. ### **Privacy Settings for Sharing** Control who can access your guide by configuring the **privacy level/ modes of your shareable links. ** ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/MD6tClk8GZFBUN6dY3nGkg.png?x-amzn-trace-id=Root%3D1-68760193-2b8ff4ea5972ec905cd253b2%3BParent%3Dd6ac714ee8d52038%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250715%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250715T072156Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=c6b94c64c973ba541c10dd3728c2b545917a9de28d12e2add7db3cd60986a345 "MD6tClk8GZFBUN6dY3nGkg") **Steps**   1. Navigate to the published guide page, and click on **Share and Export Options** 2. From the sharing window, click the dropdown under **Privacy settings** and select the privacy mode/level for the links: This is the default setting in Trainn. It means if you copy the link and share it, anybody with the link can access and view the guide. **Steps** 1. Click on **Copy link** to share the link.  2. Share by **Ctrl+V** or by copy-pasting in your email, slack, support chat, etc.  2. Only users with access can view This option restricts accessing the guide to specific learners whom you authorize. You can make the guide accessible to your **learners by directly choosing from your account** or authorizing them through their **email address**.  **Method 1: Add learners via email** In this method, you will have to first add the learner via email.   ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/4VaeGKH4flHH8QTIrA6YkA.png?x-amzn-trace-id=Root%3D1-68760193-48b5747511f0444961d959de%3BParent%3D6ebd7fc10c06ebc3%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250715%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250715T072156Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=7446dd60b201ae318ee52cc54ac0b57cfeb594e58d20763c04798abd5d2017f9 "4VaeGKH4flHH8QTIrA6YkA") **Steps** 1. Click on **add learner via email. ** 2. Enter the learner’s email address in the **Enter Email** box and the name in the **Enter name** (optional) box. 3. Click **Add Learner** 4. Click on the **Copy Link** to share the link. > **Important** : The added learner will not receive an invitation email. But once they click on the shared link, they will be taken to a login page, where they will have to sign up with the email, that you provided while adding the learner. Once this is done, the user will be added as a learner. > **Note:** Once you shift the privacy settings to **Only users with access can view** , then any guides **embedded externally,** will start showing a login page.  **Method 2: Add learners from your account** This method can only be accessed if you are part of the **Plus, Grow, and Business plan** and you have access to learners and learner groups. ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/HIvtL1p7JeGXMUV2ywWQLg.png?x-amzn-trace-id=Root%3D1-68760193-6d0d1ecf090850582c07b93b%3BParent%3D128d2f1c7cbb387f%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250715%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250715T072156Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=ccc1ba3c1c13f4ed752ef5d87fa8eb068c77a7b054d266a9103be21ef78fe7c5 "HIvtL1p7JeGXMUV2ywWQLg") **Steps ** 1. Enter the **learner name** in the search box and select the appropriate learner from the results.  > **Note:** If the learner name does not show up in the search results. The intended user might not be a learner yet.  1. Once, the learner is added, click on **Copy Link** to share the link. > **Important:** the learner will not receive an email. But once they click on the shared link, they will be taken to a login page, where they will have to sign up with the email and also enter OTP which will be sent to their email address.  **Method 3: Give access to a learner group** > **Note:** A learner group is a group of learners set up based on user persona. This feature is only available from **Plus, Grow, and Business plan.** ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/5J1Dx7iHaPpY4m2weQU1Fg.png?x-amzn-trace-id=Root%3D1-68760193-480565e3743f88290a86c81a%3BParent%3Da2b38f5126f69984%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250715%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250715T072155Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=5aaf112adbbf37af4509be0f6e6dd1cd0c69760ba93e4c38c5073c0c6c5a8ebf "5J1Dx7iHaPpY4m2weQU1Fg") **Steps: ** 1. Navigate to the **Learner group** tab  2. Enter the Learner group name  in the search box and select the appropriate learner group from the results 3. Click on **Copy link** to share the link  **3. Disable External Sharing** This option lets you revoke access to a previously shared link. Once disabled, anyone who had access to the link will no longer be able to view the guide. This makes it accessible to the admin/ user who created. ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/q969B9B9u6DhGMwk6MKbAQ.png?x-amzn-trace-id=Root%3D1-68760193-548086e94d379bb6219eb557%3BParent%3Da1c815b324efcbf4%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250715%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250715T072155Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=819bf11ac6cb5b807bb07491880b34a63a5bf6c3e57043bbd697c2c8b1c40c73 "q969B9B9u6DhGMwk6MKbAQ") > **Note** : This feature can be used to disable access to a guide, instead of deleting the guide from the platform.  The guide will remain in **Published State** in your folder.