# Video Sharing > **Source**: [Wiki](https://help.trainn.co/AGpoPPdxFsY-video-sharing) > >

Everything you need to know about sharing videos to learners and how to collaborate within videos.

## Browse Collection 1. [How to Share Video Links?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links.md) (Video) 2. [How to Start Video Discussions? ](https://help.trainn.co/AGpoPPdxFsY-video-sharing/sMur6qGdd6g-how-to-start-video-discussions.md) (Video) 3. [How to Enable Learners to Comment on Videos? ](https://help.trainn.co/AGpoPPdxFsY-video-sharing/UesyONUlGOo-how-to-enable-learners-to-comment-on-videos.md) (Video) 4. [How to Embed a Video?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/kcVlte11xrQ-how-to-embed-a-video.md) (Guide) 5. [How to Export Closed Captions? ( SRT format )](https://help.trainn.co/AGpoPPdxFsY-video-sharing/WnXogu4gPbk-how-to-export-closed-captions-srt-format.md) (Guide) 6. [How to Export Closed Captions? (VTT format)](https://help.trainn.co/AGpoPPdxFsY-video-sharing/7CFu7LXixMA-how-to-export-closed-captions-vtt-format.md) (Guide) 7. [How to Export the Transcript?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/AXkbCrb4d60-how-to-export-the-transcript.md) (Guide) 8. [How to Download a Video?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/1CLojfeL79w-how-to-download-a-video.md) (Guide) 9. [How to Export an Audio Track?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/hXR50zYeIzQ-how-to-export-an-audio-track.md) (Guide) 10. [How to Share GIFs?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/QfjqzTd0Vuc-how-to-share-gifs.md) (Guide) 11. [How to Export the Video as a PDF?](https://help.trainn.co/AGpoPPdxFsY-video-sharing/2HndsiBYmak-how-to-export-the-video-as-a-pdf.md) (Guide) 12. [How to Export the Video as Images? ](https://help.trainn.co/AGpoPPdxFsY-video-sharing/Jv7LiI7dZdY-how-to-export-the-video-as-images.md) (Guide) --- # VIDEO: How to Share Video Links? ## METADATA - id: hxpColvwzLX0wHUs9OOZ6Q - type: video - source: Wiki - watch_url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links - collection_url: https://help.trainn.co/AGpoPPdxFsY-video-sharing ## TRANSCRIPT - time: 00:00 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=0 text: In this video, we will learn how to share video links, control their privacy settings, and generate custom sharing - time: 00:06 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=6 text: links. - time: 00:07 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=7 text: The fastest way to share a link is by clicking the Copy share link to copy the link to your clipboard, and - time: 00:13 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=13 text: directly paste it wherever required. - time: 00:16 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=16 text: To control who can access the sharing links, click on "Share & export option". - time: 00:22 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=22 text: Here, click on the dropdown options under privacy settings, you have three options to choose from. - time: 00:28 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=28 text: Number one. - time: 00:30 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=30 text: If you want your video to be accessible to anyone with the link, then select "Anyone with this link can view", and - time: 00:36 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=36 text: then copy the link to share the video. - time: 00:38 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=38 text: Number two - If you prefer to restrict access to specific learners, select "Only people with access can - time: 00:45 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=45 text: view. - time: 00:47 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=47 text: This option lets you select people in three ways. - time: 00:50 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=50 text: Choose existing learners or learner groups or by adding learners via email address. - time: 00:58 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=58 text: Navigate to the learners tab. Search for the learners name and select them from the results. - time: 01:07 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=67 text: Navigate to the learner groups tab, search for the group, and select it from the results. - time: 01:17 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=77 text: If the learner option is unavailable in your plan, click on "add learner via email". - time: 01:22 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=82 text: To add learners by entering their email address. - time: 01:27 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=87 text: Once learners are selected for access, click on "copy link" to share. - time: 01:31 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=91 text: Once you've added learners via email, They will not receive an email notification updating them about the invitation. - time: 01:38 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=98 text: They can directly open the link and log in via their email ID. - time: 01:43 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=103 text: In case, - time: 01:44 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=104 text: you ever need to revoke access to previously shared links, select "Disable External Sharing." - time: 01:50 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=110 text: This instantly blocks access without deleting the video from the platform. - time: 01:54 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=114 text: If you want to generate a sharing link that lets you track a specific learner, then click on "Generate Tracking - time: 02:00 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=120 text: link. - time: 02:01 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=121 text: Here are the same principle follows. You can choose a learner by entering their name or email ID here. - time: 02:07 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=127 text: If that doesn't work, click on "add learner via email", and provide the details of the new learner you want to - time: 02:14 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=134 text: share the video with. - time: 02:15 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=135 text: Once the specific learner is selected, click "generate tracking link", and then copy the link to share with your - time: 02:21 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=141 text: learners. - time: 02:22 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=142 text: To know more about share links, refer to the documentation - time: 02:25 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=145 text: below. - time: 02:27 url: https://help.trainn.co/AGpoPPdxFsY-video-sharing/Q5VhLYwLB8w-how-to-share-video-links?start_time=147 text: Thanks for watching. ## SUMMARY ## How to Share Video Links? Trainn makes it easy to share your video tutorials using simple, customizable links. Whether you're sharing video content with learners, you have control over who can view it through these shareable links.  You can customize these links :  - To allow anyone with the link to view videos - Restrict video access to specific learners or learner groups - Track the learner/ user engagement - Revoke the video access anytime This flexibility helps your video tutorial reach the right learner without downloading or uploading anything extra.  The changes made to the privacy settings will also affect any embedded videos.  ### **Default Link Sharing ** The instant way to share your video in Trainn is by using a **Copy Share link.** This link automatically adapts to your current **privacy settings** , eliminating the need to navigate to settings each time you want to share. > **Note:** By default, this creates a public access link that allows anyone with the link to view your video. **Step** 1. Click on **Copy Shareable Link** on the top right side of the published video page, the link will be automatically copied to the clipboard. ### **Privacy Settings for Sharing** Control who can access your video by configuring the **privacy level/ modes of your shareable links. ** ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/FmMKCNoOH5zxIWlfcRU3MQ.png?x-amzn-trace-id=Root%3D1-68412ebe-2fde571e01ecfebd4bf22c47%3BParent%3De47317c606b2636a%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250605%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250605T054430Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=293bd1c9381b2ade3085a3ab398aecc22d3c4896298c7e13999ee9facaba607f "FmMKCNoOH5zxIWlfcRU3MQ") **Steps**   1. Navigate to the published video page, and click on **Share and Export options** from the right side window.  2. From the sharing window, click the dropdown under **Privacy settings** and select the privacy mode/level for the links: - Anybody with the link can view ( Default ) - Only users with access can view - Disable external sharing  **I) Anybody with the link can view**  This is the default setting in Trainn. It means if you copy the link and share it, anybody with the link can access and view the video **Steps** 1. Click on **Copy link** to share the link.  2. Share by **Ctrl+V** or by copy-pasting in your email, Slack, support chat, etc.  **II) Only users with access can view** This option restricts viewing the video content to specific learners whom you authorize. You can make the video accessible to your **learners by directly choosing from your account** or authorizing them through their **email address**.  **Method 1: Add Learners via email** In this method, you will have to first add the learner via email.   ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/l6ioUR2qd5Lu0o8YLC3vLg.png?x-amzn-trace-id=Root%3D1-68412ebe-2fde571e01ecfebd4bf22c47%3BParent%3D54705b9ba8f7b664%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250605%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250605T054430Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=7b1e0415fb55794a57c3e02e91fdcd0a2f9e7efae2d30530efa1d15d5546e308 "l6ioUR2qd5Lu0o8YLC3vLg") **Steps** 1. Click on **Add Learner via email. ** 2. Enter the learner’s email address in the **Enter Email** box and the name in the **Enter Name** (optional) box. 3. Click **Add Learner** 4. Click on the **Copy link** to share the link. > **Important** : The added learner will not receive an invitation email. But once they click on the shared link, they will be taken to a login page, where they will have to sign up with the email, that you provided while adding the learner.  Once this is done, the user will be added as a learner in your workspace. > Note: Once you shift the privacy settings to **Only users with access can view** , then any videos **embedded externally,** will start showing a login page.    **Method 2: Add Learners from your account** This method can only be accessed if you are part of the **Plus, Grow, and Business plans** , and you have access to learners and learner groups. ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/KsaFIukL5awfMv0q7Bmmdg.png?x-amzn-trace-id=Root%3D1-68412ebe-2fde571e01ecfebd4bf22c47%3BParent%3D8ffb2c8f1f1bacdf%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250605%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250605T054430Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=fe0a189732e725b15c26c278c5ab18feaf1b16228cd1bbfc900979a9bed00590 "KsaFIukL5awfMv0q7Bmmdg") **Steps** 1. Enter the **Learner name** in the search box and select the appropriate learner from the results.  > Note: If the learner name does not show up in the search results. The intended user might not be a learner yet.   1. Once the learner is added, click on **Copy link** to share the link. > **Important:** The learner will not receive an email. But once they click on the shared link, they will be taken to a login page, where they will have to sign up with the email and also enter OTP which will be sent to their email address.  **Method 3: Give access to a Learner group** ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/5kSde0bPOczLml4TvSyjoQ.png?x-amzn-trace-id=Root%3D1-68412ebe-2fde571e01ecfebd4bf22c47%3BParent%3Df42561df4f16f067%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250605%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250605T054430Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=ab4fc261830b2c0fe6c5bb01752ea9300737263eaf94e2cde66d1180752144d5 "5kSde0bPOczLml4TvSyjoQ") A learner group is a group of learners set up based on the user persona. This feature is only available from the **Plus, Grow, and Business plans.** **Steps ** 1. Navigate to the **Learner group** tab  2. Enter the Learner group name in the search box and select the appropriate learner group from the results 3. Click on **Copy link** to share the link  **III) Disable External Sharing** This option lets you revoke access to a previously shared link. Once disabled, anyone who had access to the link will no longer be able to view the video. This makes it accessible to the admin/ user who created it.  ![](https://trainn-production-videos.s3-accelerate.amazonaws.com/wiki/description_images/QlTcijVY2l2mAnza6h2KRg.png?x-amzn-trace-id=Root%3D1-68412ebe-2fde571e01ecfebd4bf22c47%3BParent%3De05f59970595b795%3BSampled%3D0&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIAZWGGEKHDQUS7FA4W%2F20250605%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20250605T054430Z&X-Amz-Expires=18000&X-Amz-SignedHeaders=host&X-Amz-Signature=58e027f50de273d3ce16c57b9aac306fc125f3b184702d4f8e204ced02a0f7db "QlTcijVY2l2mAnza6h2KRg") > Note: This feature can be used to disable access to a video, instead of deleting the video from the platform.  The video will remain in **Published State** in your folder.  ## **Generate Tracking links** This feature allows you to generate **custom shareable links** that let you track the engagement of a specific learner. You can assign these links by selecting learners from your account or by adding their email address. **Steps** 1. Click on **Share and Export options** on the video page.  2. Click on **Generate tracking links**   **Method 1: Add Learner from your account ** 1.  Enter the **Learner name** in the search box and select the appropriate learner from the results  2.   Click on  the **Generate tracking link** 3. Click on the  **Copy link** to share the link **If Method 1 is not applicable: Add the learner through their email address** 1. Click on the **Add learner via email** 2. Enter the learner’s email address in the **Enter Email** box and the **name.** 3. Click on the  **Generate tracking link ** 4. Click on the **Copy link** to share the link > **Important:** The user or admins will be notified through an email based on the learner activity. For example,  you’ll be notified when a learner watches your video. You can also check this data from the notifications tab in your workspace. To access this information, click **Workspace settings\> Notifications.**